Personal Secretary & Administrator

Are you a highly organized and proactive professional looking to provide top-tier administrative and lifestyle support? McMillan Woods is seeking a Personal Secretary & Administrator to join our dynamic team in Bali. This role offers a unique opportunity to work closely with our high-profile clients, managing their schedules, correspondence, and other administrative tasks with meticulous attention to detail. Based in Canggu, you'll be part of a vibrant community while enjoying the island's beauty and lifestyle.

In this role, you'll handle a wide range of tasks, from scheduling appointments and managing travel arrangements to preparing reports and coordinating with various departments. You'll also assist with lifestyle management, including event planning, gift purchasing, and other personal tasks for our clients. This position is perfect for someone who thrives in a fast-paced environment and enjoys the blend of administrative work and personal assistance.

📋 Tanggung Jawab Pekerjaan

• Manage and organize high-profile clients' schedules, ensuring all appointments and meetings are efficiently booked and attended.
• Handle all correspondence, including emails, letters, and calls, with a high level of professionalism and confidentiality.
• Prepare and distribute reports, presentations, and other documents in a timely and accurate manner.
• Coordinate with various departments to ensure seamless communication and task completion.
• Assist with lifestyle management, including event planning, gift purchasing, and other personal tasks for clients.
• Manage travel arrangements, including booking flights, hotels, and transportation.
• Maintain and update client files, ensuring all information is accurate and up-to-date.
• Provide excellent customer service, acting as the primary point of contact for clients and ensuring their needs are met.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in administrative or secretarial roles, preferably in a high-profile or corporate environment.
• Proven ability to manage multiple tasks and prioritize work effectively.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to build rapport with clients and colleagues.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Fluency in English, both written and spoken.
• Ability to work independently and as part of a team in a fast-paced environment.

🛠️ Keahlian

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